Meeting Minutes
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Membership Meeting Minutes
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Title
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New Board Vote |
Date
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10/22/2022 11:00:19 AM |
Meeting Type
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Membership |
Recorder
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Ali Tajeldin |
New 2023 Board member vote results:
President:
Treasurer:
Safety Officer:
Secretary/Webmaster:
Member-at-Large:
- Justin Coe: 17
- Rafael Ramos: 14
- Steve Pitznuk: 6
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Board Meeting Minutes
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Title
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Board Meeting 10/21/2022 |
Date
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10/21/2022 6:30:25 PM |
Meeting Type
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Board |
Recorder
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Ali Tajeldin |
Chollas RC Flyers board meeting minutes 10/21/2022
Attendees:
Harley Davis, Austin Heilman, Ali Tajeldin, Dusty Mason,
President’s Report:
Information Items:
Multiple members of the board have attempted to contact Sean without any success. Last communication was 8/24/2022. Board reached out to Sean to give him the opportunity to explain his position but the board has not heard back from him.
The membership dues are now $100 as voted in by the general membership meeting on 9/24/2022.
Agenda:
Discuss/vote on removal of Sean Molloy as president and all Board communications.
Harley raised a motion for vote for current board to recommend a non-binding resolution that the new board should pursue to recover assets / moneys from Sean.
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Board Meeting Minutes
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Title
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Board Meeting 9/16/2022 |
Date
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9/16/2022 6:30:31 PM |
Meeting Type
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Board |
Recorder
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Ali Tajeldin |
Chollas RC Flyers board meeting minutes 9/16/2022
Attendees:
Harley Davis, Austin Heilman, Ali Tajeldin, Dusty Mason,
President’s Report:
President not present. Recommend a health check.
Information Items:
* Virtual phones are around $25/person/month for non 501c3.
* Free Hosting sites are also expensive for non 501c3
* Motion passed to scrub physical mail box option.
* Will use the club google account to store all official document for easy transfer between boards.
Agenda:
Funfly discussion.
Justin Coe received EM credentials. No further information received about date, time, resources. Need to determine if this is multi-day, night flight, etc to determine which permissions from FAA/city are required.
Treasurer Report:
Deposits: $ 80
Expenses: $ 3611.65
Total: $ 6,598.82
79 current active members.
Prev Action Items:
Harley: come up with process to handle new memberships.
Sean to coordinate with Paul-Eric to investigate legal path to better corporate designation.
Paul-Eric started the investigation. Will continue investigation.
New Action Items:
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Board Meeting Minutes
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Title
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Board Meeting 8/24/2022 |
Date
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8/24/2022 5:00:00 PM |
Meeting Type
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Board |
Recorder
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Ali Tajeldin |
Chollas RC Flyers board meeting minutes 8/24/2022
Attendees:
Harley Davis, Austin Heilman, Ali Tajeldin, Dusty Mason, Paul-Eric Paumard
President’s Report:
Information Items:
Agenda:
- Permit renewal. Must renew immediately or we would have to vacate the field.
- Board unanimous voted yes to allow Austin to represent club to renew permit with city
- Set solid dates for Nominations, Elections.
- Saturday Sept 24th 11am for nominations meeting.
- Saturday Oct 22nd 11am for elections.
- Standard contact mail/phone
- Look into using a mailbox etc / postal annex box for club mail.
- Look into using a google voice number as official club phone
- process for new members (payments and addition to club page)
- Harley nominated and approved as membership chairman
- status of runway:
- Ben promised it is on the short plan. We will have 10 days notice to remove fences and tables before they re-level the runway. We may need to slurry coat the surface (around $3500).
- Schedule next member club meeting:
- Next two meetings will be same time as nomination and election meetings (See above)
- how to restore board meetings to regular cadence.
- Board voted to move board meeting to every 3rd Friday at 6:30pm to accommodate more board members
- heli-pad area renovation proposal from Justin:
- add a pop-up tent : Defer until environmental gives us permission. We are not allowed to erect any new structures for the short term.
- add a memorial for Bob: Not approved. Board will allow members to submit a memorial document to be added to our memorial page (to be constructed)
- Fun-fly / fun-day with food provided by Justin: Need to have an AMA event manager. Need approval by board once all requirements are met and an AMA sanction 30 days in advance.
- Board will investigate amending the by-laws and bringing it to membership for ratification.
Treasurer Report:
- Deposits: $ 180
- Expenses: $ 153
- Total: $ 10,053.77
- 78 current active members.
Prev Action Items:
- Sean to create draft of proposal in next two weeks and for other board members to review.
New Action Items:
- Austin : investigate cost of USPS P.O.Box
- Ali: Investigate free/cheap call forwarding / virtual phone for club phone number
- Harley: come up with process to handle new memberships.
- Ali: look into some free/cheap solutions to hold electronic copies of all board documents. Needs to be secure and accessible by all board members.
- Sean to coordinate with Paul-Eric to investigate legal path to better corporate designation.
- Paul-Eric started the investigation. Will continue investigation.
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Board Meeting Minutes
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Title
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Board Meeting 4/22/2022 |
Date
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4/22/2022 5:00:00 PM |
Meeting Type
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Board |
Recorder
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Ali Tajeldin |
Board meeting 4/22/2022
Attendees:
Dusty, Austin, Sean, Harley, Ali,
Agenda
· Department of real-estate assets inspected the site. Recommended general fixes (weed, clean signs, etc).
· Permit renewal has been submitted pending completion of questionnaire by next Tuesday. Need to formally make a request to fix and resurface the runway. Post approval, we will need to submit a proposal on how to do it. Best case scenario is for the city to take on the majority of the work and the club is only responsible for the slurry coat.
· Current corporate status does now allow for tax right-off for both doners and club alike. Need to investigate changing corporate type to allow for tax right-off (from 501(c)(7) to 501(c)(3))
· Board voted to enable president to appoint replacement for member at large spot vacated by Chris Ireland
· The president appointed Paul-Eric as a temporary replacement as member at large.
· Sean is coordinating with Palomar RC fliers with respect to getting media attention and present a PR piece on local television about the club.
· Quarterly membership meeting on Saturday May 7 @ 10am and work party @ 8 am to cleanup and improve the field.
· Board approved $100 for snacks during the membership meeting.
· Need to advice member to be careful with the locks to avoid locking out the city and park employees.
· Board to hold meetings the 3rd Friday of the month at 5pm.
Action Items
· Sean to create draft of proposal in next two weeks and for other board members to review.
· Sean to coordinate with Paul-Eric to investigate legal path to better corporate designation.
· Ali to send out notification for the pending membership meeting and work party.
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Board Meeting Minutes
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Title
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Board Meeting 1/28/2022 |
Date
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1/28/2022 5:00:00 PM |
Meeting Type
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Board |
Recorder
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Ali Tajeldin |
Chollas RC Flyers board meeting minutes 1/28/2022
Attendees:
Sean Molloy, Harley Davis, Austin Heilman, Ali Tajeldin, Dusty Mason, Chris Ireland, Jerry Daoust
Agenda:
File a statement of information with the California state secretary reflecting the board member changes - Send this the first week of January
In January we go to our club's bank, Mission Federal and have them remove Harley Davis from the checking account and add Sean Molloy. They will require meeting minutes and election results to make this change.
Notify Jane Vanderhaagen (or whoever has replaced her) with San Diego Assets & Development with an updated list of officers and positions. This is required in our permit
Notify all other city departments that the board members have changed and who the new primary contact would be.
Parks & Rec
Environmental Services
FAA
AMA [done]
IRS [ done]
zipper nylon thingy with all our corporate documents has been passed to Sean Molloy with corporate documents and club corporation historical data.
Project runway: membership drive and runway fund raising . Ad campaign to membership
Talk to all governing entities that influence progress on project runway
What is required to change non profit corp to allow tax deductible donations. What is current tax limitation on donation taxation. Talk to Paul. Ask if he wants to help with corporate change item
Start planning our 1st event Should start with a field day. Light maintenance without adding new structure to avoid needing ES permission.
Start planning member participation maintenance events. Weeds, fence, shade, re-coat tables. Start Saturday 2/19 @9am to do the Weeds and Fence and perhaps the shade.
Discuss new membership uptake
Treasurer Report:
Prev Action Items:
New Action Items:
Sean to file statement of information.
Sean & Austin to change access to bank.
Sean to contact Jane Vanderhaagen for permit updates.
Sean or Dusty to attend Park & Rec meeting as representative of club.
Sean to update contact info with FAA
Sean to send out notice of field day to all members.
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Board Meeting Minutes
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Title
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Board Meeting 11/19/2021 |
Date
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11/19/2021 5:00:00 PM |
Meeting Type
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Board |
Recorder
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Ali Tajeldin |
Chollas RC Flyers board meeting minutes 11/19/2021
Attendees:
Harley Davis, Austin Heilman, Ali Tajeldin, Dusty Mason, Chris Ireland
President’s Report:
Our contact with the City has been very limited due to an emergency at Miramar. We are supposed to be next on their list of tasks. City now is only promising ripping the runway and flatten the dirt. We shall receive 14 days notice to remove the shades, tables, fence, etc. We shall ask if we are able to use dumpsters to remove some of the tables and shade wood.
Information Items:
Agenda:
Treasurer Report:
$180.00 deposits, $174.21 expenses, $6,973.00 total
109 current active members.
Prev Action Items:
New Action Items:
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Board Meeting Minutes
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Title
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Board Meeting 10/15/2021 |
Date
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10/15/2021 3:39:00 PM |
Meeting Type
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Board |
Recorder
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Ali Tajeldin |
Chollas RC Flyers board meeting minutes 10/15/2021
Attendees:
Harley Davis, Austin Heilman, Ali Tajeldin, Dusty Mason, Chris Ireland
President’s Report:
Construction is continuing at the front gate. Dirt will be removed from Chollas. Do not need to “check-in” with person at front gate but remain courteous.
City is conducting surveys with drones at the field.
According to Ben, we are on schedule for runway reconstruction to start in November. We will need to move the shade/tables back.
Information Items:
Agenda:
Treasurer Report:
$ deposits, $ expenses, $6967.21 total
109 current active members.
Prev Action Items:
9: Austin,Jason,Ali : create a proposal for steps on how new members are going through the steps of initiation. Ali to create a conf call. Res: table till next month
New Action Items:
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Board Meeting Minutes
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Title
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Board Meeting 7/16/2021 |
Date
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7/16/2021 5:00:00 PM |
Meeting Type
|
Board |
Recorder
|
Ali Tajeldin |
Chollas RC Flyers board meeting minutes 7/16/2021
Attendees:
Harley Davis, Austin Heilman, Ali Tajeldin, Dusty Mason, Chris Ireland
President’s Report:
Harley, Chris, and Dusty met with Ben and Kreig from City Environmental for updates on runway. City no longer needs to fix leak under runway. Decision will not be made before November.
For a profit company is proposing renting the property to put up x-mas lights and charge folks to drive around.
Information Items:
Agenda:
1. Don Petsche would like to borrow the club BBQ for Chula Vista's RC helicopter event in September. He will pick it up before the event and return it after. September 23-26. Approved
2. Another Sunday with a packed to the max pit area.
I would like to have a proposal for additional shade by the new heli pad.
This would include - area that will be shaded, dimensions, lumber types, estimated costs.
If we have not gotten it assembled by Thursday, maybe the following month's meeting.
3. Additional tables and removal of old.
Lets build 7 more tables (we needed that many today) like the two simple ones by the helipad.
Remove the gray table by the grill that has all the holes in it.
Remove the white table with the terf on it.
2 & 3 - Possible donations when plans are completed and costs are understood.
Wait until decision from City about runway.
4. Minor runway repair.
While we cannot fix the waviness, we can have some impact on the surface.
Tamper in wet asphalt gravel patch into deep cracks.
Pour home depot grade slurry around the runway to smooth it a little and slow the crumbling.
Res: Let’s have a broom day to sweep the runway. Saturday 7/2410-12 broom and burgers.
Res: Chris to determine the cost of temp slurry.
5. Additional tables and removal of old.
Lets build 7 more tables (we needed that many today) like the two simple ones by the helipad.
Remove the gray table by the grill that has all the holes in it.
Remove the white table with the terf on it.
Res: Defer to November
6. Field maintenance day
We should have a maintenance day one weekend (or is it already too hot?)
Remove all the weeds that are stacking up.
Roll new shade covering where it is tearing.
Wipe the tables off and restain them (Craig suggested every 6 months for max life)
Clean up the sign where the road forks, add new bird spikes, straighten it up.
Other things to make the dump less a dump.
Res: Will wait until weather cools down to schedule next field maintenance day.
7. Website ADA issues. I have identified and resolved some critical issues. There needs to be awareness on the ridiculousness of rules for email and website stuff. There are drive-by lawsuits happening for this problem.. Seems to be a surge in bored lawyers right now.
Res: we need to be vigilant to keep checking that our site is compliant.
Treasurer Report:
$400 deposits, $108.67 expenses, $9189.64 total
105 current active members.
Prev Action Items:
9: Austin,Jason,Ali : create a proposal for steps on how new members are going through the steps of initiation. Ali to create a conf call. Res: table till next month
New Action Items:
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Board Meeting Minutes
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Title
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Board Meeting 6/18/2021 |
Date
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6/18/2021 5:00:00 PM |
Meeting Type
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Board |
Recorder
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Ali Tajeldin |
Chollas RC Flyers board meeting minutes 6/18/2021
Attendees:
Harley Davis, Austin Heilman, Ali Tajeldin, Dusty Mason, Chris Ireland
President’s Report:
Lake Summer Camp Day visit on Thursday, August 19th, 11am - 1pm
Sunday June 20th Discount Hobby swap meet
Ottay Lake fun fly June 30th
Club meeting June 19th, 10am
No additional information about runway resurface from Ben
Information Items:
Agenda:
Cadence of board and club meeting.
Discuss putting pavers 1x1 ft in the heli area to create a 5x5 ft area for heli landings.
Plan for one more shade covering near the heli area and additional tables.
Treasurer Report:
$320 deposits, $69.67 expenses, $9018.31 total
95 new/renewals this year so far.
Prev Action Items:
9: Austin,Jason,Ali : create a proposal for steps on how new members are going through the steps of initiation. Ali to create a conf call.
11: Harley, Dusty : pick a date for a date/time to refinish the table surfaces and send out invite for club members.
New Action Items:
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Board Meeting Minutes
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Title
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Board Meeting 5/21/2021 |
Date
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5/21/2021 7:22:00 PM |
Meeting Type
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Board |
Recorder
|
Ali Tajeldin |
Chollas RC Flyers board meeting minutes 5/21/2021
Attendees:
Harley Davis, Jason Day, Austin Heilman, Ali Tajeldin, Dusty Mason, Chris Ireland
President’s Report:
Multiple snake sightings at the field.
Mask updated. City mandates masks until June 15th. Must continue mask wearing and social distancing until then.
Membership meeting on Saturday June 19th?
Vodka bottles spotted at the field
Jason Day moving to Santa Barbra.
Information Items:
Agenda:
5:00 Call to order
5:05 Communications
5:00 President Report
Snakes Masks June 15 Membership meeting June 19
5:10 Vice President Report
5:15 Information Items
Event Planning Combat/races/heli
5:25 Action Items
Table refinish Dusty Mason
5:35 Treasurer Report
5:40 Accept Last Months Minutes
5:45 Adjournment
These times are a guideline
Treasurer Report:
$320 deposits, $98.17 expenses, $8767.98 total
93 new/renewals this year so far.
Prev Action Items:
9: Austin,Jason,Ali : create a proposal for steps on how new members are going through the steps of initiation. Ali to create a conf call.
10: Put instruction policy and hours (non committal) on website. REMOVED
11: Harley, Dusty : pick a date for a date/time to refinish the table surfaces and send out invite for club members.
New Action Items:
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Board Meeting Minutes
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Title
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Board Meeting 4/16/2021 |
Date
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4/16/2021 5:00:00 PM |
Meeting Type
|
Board |
Recorder
|
Ali Tajeldin |
Chollas RC Flyers board meeting minutes 4/16/2021
Attendees:
Harley Davis, Jason Day, Austin Heilman, Ali Tajeldin, Dusty Mason,
President’s Report:
Construction dirt on east side of field is independent of work planned for field.
Ben claims our runway resurface is still on the docket and should commence in a few months due to leadership changes at the city.
May potentially flip the table tops as the bottom of the top surface seems to be in good shape.
Information Items:
Agenda:
Treasurer Report:
$160 deposits, $1948.42 expenses, $8546.15 total
89 new/renewals this year so far.
Prev Action Items:
7: Austin: Rename “officers” to “board of directors
8: Austin: update web-site to add Chris/Dusty to “Board of Directors”.
New Action Items:
9: Austin,Jason,Ali : create proposal for steps on how new members are going through the steps of initiation. Ali to create a conf call.
10: Put instruction policy and hours (non committal) on website.
11: Harley, Dusty : pick a date for a date/time to refinish the table surfaces and send out invite for club members.
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Board Meeting Minutes
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Title
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board meeting 3/19/2021 |
Date
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3/19/2021 3:23:00 PM |
Meeting Type
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Board |
Recorder
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Ali Tajeldin |
Chollas RC Flyers board meeting minutes 3/19/2021
Attendees:
Harley Davis, Jason Day, Austin Heilman, Ali Tajeldin, Dusty Mason, Chris Ireland
President’s Report:
Information Items:
Agenda:
Website Updates : Dusty/Chris have been added to website.
Combat: folks are currently building foam planes and hopefully we can create a regular scheduled event.
Membership: what membership number should we aim for? Quite a bit to go before it becomes an issue.
Masks : There are still some members not wearing masks. This is a city mandate and not a club rule. City will close the field if they observe members without masks.
Runway : no updates at this point.
Flight Instruction : Non-members get a single lesson without AMA. They must purchase AMA for additional lessons, upto 3 lessons without club membership..
Treasurer Report:
$320 deposits, $67.41 expenses, $10334 total
88 new/renewals this year so far.
Prev Action Items:
7: Austin: Rename “officers” to “board of directors
8: Austin: update web-site to add Chris/Dusty to “Board of Directors”.
9: Austin,Jason,Ali : create proposal for steps on how new members are going through the steps of initiation.
New Action Items:
10. Put instruction policy and hours (non committal) on website.
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Board Meeting Minutes
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Title
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Board Meeting Feb 2021 |
Date
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2/19/2021 5:00:00 PM |
Meeting Type
|
Board |
Recorder
|
Ali Tajeldin |
Chollas RC Flyers board meeting minutes 2/19/2021
Attendees:
Harley Davis, Jason Day, Austin Heilman, Ali Tajeldin, Dusty Mason, Chris Ireland
President’s Report:
Information Items:
Agenda:
Rename Website from Officers to “Board of Directors.”
Improve online registration.
Use paypal
Members inviting large number of guests.
Should we add a question on application about military service.
Approve January minutes
Treasurer Report:
$850 deposits, $91.91 expenses, $10081.98 total
77 new/renewals this year so far.
Prev Action Items:
1: Harley to find out permit expiration
2: Harley /Austin to transfer bank info to Austin.
3: Harley to follow up with Bob about bank checks or reorder.
4: Austin to investigate paypal
5: Austin to create doc for onboarding process and possibly a live demo
6: Chris/Austin/Ali : to get FB, Youtube and Instagram access.
Austin to work on getting officers access.
For FB, Jason Day to give access to Harley, Ali, Chris
New Action Items:
7: Austin: Rename “officers” to “board of directors
8: Austin: update web-site to add Chris/Dusty to “Board of Directors”.
9: Austin,Jason,Ali : create proposal for steps on how new members are going through the steps of initiation.
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Board Meeting Minutes
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Title
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Board Meeting January 2021 |
Date
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1/22/2021 11:39:00 PM |
Meeting Type
|
Board |
Recorder
|
Ali Tajeldin |
Attendees:
Harley Davidson, Jason Day, Austin Heilman, Ali Tajeldin, Dusty Mason, Chris Ireland
President’s Report:
We are somewhat in a flux situation, The city will likely be doing runway resurfacing at the end of March. Many things hinge on that work being completed.
We have a Letter of agreement with Lindberg field.
Our agreement with AMA designates us a FRIA (“FAA-recognized identification area”) so we can continue to fly without a remote id.
Information Items:
Minor setback on badges as they are required by the city. Will be coming sometime in the future.
Agreement with the city is changing. We will be under “open space” group within Parks&Rec department. Effectively, we are now under the park rangers of Parks&Rec. They are more interested in infrastructure maintenance rather than programs. We answer to a total of 9 agencies (FAA, FAA Lind, HMS, SDC risk lib, SDC asset, open space, ??)
City will rip the runway 18” below the current surface, smooth it out, put gravel and grindings, roll grindings. We as a club would need to slurry coat. Last time we did a slurry coat, it was $2k and current estimate is around $3.5k.
Agenda:
Transfer bank information to the Treasurer.
Consider PayPal / Venmo for online registration.
Temp repair to tables and runway.
Concrete grindings were used to fill in cracks
Gallon slurry to go over the cracks once they are filled with concrete.
New runway should take 10-15 days not including time to slurry. Would require us to move shade coverings, tables, and chairs from the pits area while the city is working on runway.
Registration automation
Special event planning
FAA registrations:
Attracting New members:
Discussed various options to increase membership:
Flyers, at Discount Hobbies
Military (discount?)
STEM schools
Vet w/disability
Airplane making classes
Social media : FB, YouTube. (AI:6)
Treasurer Report:
New Action Items:
1: Harley to find out permit expiration
2: Harley /Austin to transfer bank info to Austin.
3: Harley to follow up with Bob about bank checks or reorder.
4: Austin to investigate paypal
5: Austin to create doc for onboarding process and possibly a live demo
6: Chris/Austin/Ali : to get FB, Youtube and Instagram access.
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Membership Meeting Minutes
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Title
|
Emergency Meeting |
Date
|
12/7/2019 6:30:00 PM |
Meeting Type
|
Membership |
Recorder
|
Jason Day |
Minutes of Chollas RC Club Meeting on 12-7-09
Call to order by Harley Davis at 9:00 a.m.
Thirty Members Present
Purpose of Meeting to Establish New board after Austin Heilman’s resignation
Harley emphasized the Gate to the field is to be closed at all times. Also
mentioned that a positive attitude goes a long way among members. All
transactions between members regarding selling equipment etc. is not the club’s
responsibility.
Harley put forth the proposed club officers list:
Harley Davis President
Sean Molloy Vice President
Jason Day Secretary
Bob Murray Treasurer and Safety Officer
Harley called for a vote by members for the board and it was approved by the
members unanimously.
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Membership Meeting Minutes
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Title
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June 2018 |
Date
|
6/22/2018 11:26:00 AM |
Meeting Type
|
Membership |
Recorder
|
Austin Heilman |
Meeting brought to order 10:30am by Austin Heilman, President
Members present,
Harley Davis (Treasurer)
Bob Murray (Safety)
Gary Frayer
Jerry Daoust
Jesus Romero
Don Petsche
Don Petsche Jr.
Roberto Singson
Fun Fly
$2000 deposit was made.
No serious safety problems happened at the event.
$200 check was written for the bathroom and hand wash station.
Austin Heilman requests no reimbursement for his expenses for the event.
Benches
Benches cost $200 each. Eight tables total. Final amount due to member Craig Woodward is $1600.00
Austin Heilman to donate and provide Craig Woodward with $800.
Club voted in favor of using the club account to pay the remaining $800 to Craig Woodward.
Austin Heilman explained why the bench activity happened so quickly.
Costs were cut by ordering lumber in one batch.
Craig Woodward wanted them available for the fun fly to improve club presentation
Club Bank
Club has $3400 after the fun fly and required expenses paid.
Club made $1680 on event to put toward city lease payment and new tables.
Officer Changes
Harley Davis has chosen to resign from Treasurer and Secretary.
Bob Murray voted in as new treasurer for remainder of 2018.
Austin Heilman (President) approved transferring control of Chase account to Bob Murray.
Looking for new Vice President that will maintain regular activity at the club field.
Possibly consider minor officer positions or committee for membership onboarding.
Club Maintenance
New fence still needs to be finished along the runway
Start planning new pit shade project for 2019
Discuss future meeting for rate changes for pro-rating based on time a member joins.